City Council
MEETING DATE: 4/11/2018
TITLE:
Title
Heritage/Commons Amphitheater Project and Budget Review
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FROM:
John A. Corella, P.E.- City Engineer
RECOMMENDATION:
Recommendation
Heritage/Commons Amphitheater Project (Project) plans and specifications are near completion. Prior to finalizing the bid package, City Staff will present the City Council options for the stage construction and other Project items. This agenda item is presented to the City Council for discussion, information and direction.
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BACKGROUND:
On March 28, 2018, City Staff brought before the City Council a recommendation to authorize the City Manager to purchase the play equipment, restroom/concession building and the shade structure (roof) over the amphitheater.
The stage structure roof was a focal point for the City Council. During this meeting, City Staff presented a pre-fabricated stage shade (roof) design that, when bid out, provides economy toward the overall Project budget, but does not close the $0.3 million gap in the Project budget. The drawbacks for this proposed Project item are that this proposed stage the shade roof has a finite life span (10 - 12 years vs. a permanent stage roof structure) and may now, not meet the needs of the expanding event venues that are being scheduled for the Amphitheater; and does not provide full sun and rain protection for the stage area, to name a few.
The City Council asked for more information on the cost differences of the pre-ordered pre-fabricated roof vs. a constructed in place roof and the overall implications it will have on the budgeted funds available for the Project. The City Council voiced concern that this Project is very important to the City, with the stage the focal point of the Project, and asked to more closely review this feature (and other items) of the Project.
The City Council directed Staff to provide more information and costs for the stage roof and other items before the final bid package is prepared.
DISCUSSION:
Currently the budgeted amount for the Project, including design is $2.8 mil. and broken down as follows:
Grant: $1.4 mil.
CURC contribution: $1.4 mil.
Current proposed expenditures are as follows:
Engineering and design: $0.5 mil. (authorized)
Grant and design management: $0.1 mil. (authorized)
Construction of Project: $2.2 mil.
FISCAL IMPACT:
The original budget amount of $2.8 million is fully funded. Any expenditure authorized above that amount will require a budget amendment. Staff will discuss funding alternatives as part of the presentation.
ATTACHMENTS:
None.