City Council
MEETING DATE: 6/14/2017
TITLE:
Title
Design Professional Services Agreement with David Evans and Associates, Inc. for the Cathedral City Commons/Heritage Park Project
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FROM:
John A. Corella, P.E. - City Engineer
RECOMMENDATION:
Recommendation
Staff recommends the City Council authorize the City Manager to execute a Design Professional Services Agreement with David Evans and Associates, Inc. (DEA) in the amount not-to-exceed $397,263 for the Heritage Park Project and; in addition to an approximate 5% contingency in the amount of $20,737 to be authorized for use by the City Engineer for unforeseen design and construction related contingencies making the total project encumbrance $418,000.
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BACKGROUND:
In January 2017, State Parks awarded a $1,400,000 Land and Water Conservation Fund (LWCF) grant for the Heritage Park Project (Project) otherwise known as "The Commons", which includes an outdoor amphitheater, children’s play area, walking paths, restroom/concession, landscaping, lighting, and fencing. In March 2017, the City received authorization from State Parks to proceed with the design and construction of the project. As a requirement to the grant, it had to have a 50% match, which the City Urban Revitalization Corporation has funded making a total of $2.8 million available for total construction of the Project.
DISCUSSION:
The City issued a Request for Proposal (RFP) for Landscape Architecture and Engineering in April 2017. The City received six proposals. An evaluation committee ranked the proposals and the top three firms were invited to interview: DEA, Hermann Design Group, and Pope/JSFA. Based upon the proposals submitted and the interviews, DEA ranked number one. Engineering Staff entered negotiations with DEA on the Scope of Services and final fees of $397,263 were agreed upon, which is within the Project budget.
One of the firms interviewed is located in Palm Desert; however, the committee ranking was not as high as DEA, and their cost proposal was the highest received.
DEA is well known for their park designs and has done many projects in the Coachella Valley. DEA has a record of successfully providing services to Cathedral City. DEA designed Cathedral City’s award-winning Ocotillo Park.
DEA has put together a team of professionals to address all the components required for the project. DEA is ready to start the work immediately and has committed to meeting the schedule requirements dictated by the LWCF grant.
During the design phase community input will be accommodated and sound studies will be included to mitigate effects on surrounding neighborhoods. Periodic updates will be provided to the City Council.
FISCAL IMPACT:
Funding for this project will come from State Parks Land Water and Conservation Fund Grant that will cover 50% of the eligible costs. The City Urban Revitalization Corporation has already funded the required 50% match.
ATTACHMENTS:
1. DEA Design Professional Services Agreement
2. Exhibit A: Scope of Work
3. Exbibit B: Compensation