City Council
MEETING DATE: 6/13/2018
TITLE:
Title
Contract Award to Urban Habitat Environmental Landscapes to construct the East Palm Canyon Median Hardscape Improvements
End
FROM:
Contract Award to Urban Habitat Environmental Landscapes to construct the East Palm Canyon Median Hardscape Improvements.
RECOMMENDATION:
Recommendation
Staff is recommending that the City Council:
1. Approve the award of a contract to Urban Habitat Environmental Landscapes in the amount of $142,556 to construct the East Palm Canyon Median Hardscape (Project); and
2. Approve an approximate 10% contingency on the contract in the amount of Fourteen Thousand Four Hundred Forty-Four Dollars ($14,444.00) for unforeseen construction contingencies; and
3. Approve $8,000 for inspection and testing, thereby, making the total encumbrance One Hundred Sixty-Five Thousand Dollars ($165,000) for the Project; and
4. Authorize the City Engineer to issue a Notice of Award and request bonds and insurance for the Project; and
5. Authorize the City Manager to execute the contract.
Body
BACKGROUND:
In 2016 the City Council authorized the reconstruction of Date Palm Drive and Cathedral Canyon Drive, both from Perez Road to East Palm Canyon Drive (EPC). As part of that project, a median with concrete curbing was constructed in East Palm Canyon from the Date Palm Drive/East Palm Canyon intersection to the Sungate Way/EPC intersection. This median was not landscaped not improved at that time.
In addition, this past winter, the City of Cathedral City Public Arts Commission acquired two Betty Gold Sculptures. The EPC median was determined to be an optimal place for one of the pieces. On April 25, 2018, the City Council approved funding in the amount of $13,300 to assist in the placement of the chosen Betty Gold Sculpture and its respective lighting.
The median is intended to be environmentally friendly and will require no water or electrical power. To assist the City Staff in the design of the median enhancements, Engineering Staff hired an electrical engineering consultant to develop the solar lighting design and a landscape architect to assist with the hardscape design and lighting placement.
DISCUSSION:
The City proposes to complete the median by constructing new concrete hardscape, installing decorative boulders, granite stones and disintegrated granite. Hardscape features, the existing Cathedral City entry monument sign and the Betty Gold sculpture will be lighted with solar powered landscape lighting.
Engineering Staff circulated a call for bids to construct the Project on April 13, 2018. The call for bids was circulated to Southern California Plan Rooms as well as being advertised in newspapers of local and regional circulation. Sealed bids for the Project were received on May 22, 2018. Urban Habitat Environmental Landscapes from La Quinta was the only bidder. Although there was only one bid, the bid was under the Engineer's estimate for the Project and the bidder has successfully completed several similar projects in La Quinta and Indian Wells. They have a clean record with the State Contractor's Licensing Board and are fully bonded for the project. City Staff is recommending that the City Council award a contract to Urban Habitat Environmental Landscapes in the amount of $142,556.
The Project construction period is limited to 25 working days.
All work and resulting improvements will fully comply with the currently adopted Coachella Valley State Implementation Plan (CVSIP) for PM - 10 control regulations, including Best Management Practices during the construction process.
All of the above work will be performed within the existing street right-of-way and median. This Project is Categorically Exempt under the California Environmental Quality Act (CEQA) Section 15301, Existing Facilities.
FISCAL IMPACT:
Funding for the project is from previously approved Gas Tax and Measure A accounts:
241-8653-8802 $82,500
243-8653-8892 $82,500
In addition, to assist with the placement and lighting of the Betty Gold Statue, City Council authorized the amount of up to $13,300 from the Art in Public Places Fund on April 25, 2018.
ATTACHMENTS:
Contract and Insurance Requirements