City Council
MEETING DATE: 7/26/2017
TITLE:
Title
Vista Chino East and Vista Chino West Pavement Rehabilitation Final Acceptance
End
FROM:
John A. Corella, P.E. - City Engineer
RECOMMENDATION:
Recommendation
Staff recommends the City Council accept the Vista Chino East, CIP 8659 and Vista Chino West, CIP 8660 Pavement Rehabilitation Improvements as final; and authorize the City Manager to file a Notice of Completion with the Riverside County Recorder’s office; and authorize the release of City held retention funds to Matich Corporation upon expiration of the Notice of Completion.
Body
BACKGROUND:
Staff is requesting that the City Council accept and approve Vista Chino East, CIP 8659 and Vista Chino West, CIP 8660 Pavement Rehabilitation Improvements (Project). City Council acceptance is required to approve the Project’s final contract amount and release retention funds. Retention funds are monies earned by the Contractor that are withheld from progress payments pending satisfactory completion and final acceptance of the Project. The Project was built according to the contract terms.
City Council acceptance is also required to file the formal Notice of Completion (NOC) with the Riverside County Recorder’s office. The NOC is a written notice issued by the owner of a Project, or his/her agent, to notify concerned parties that all work on the project has been completed. This notice also sets the period, which is 30 days from the date the NOC is filed, within which concerned parties may exercise their lien rights against one another. Once the thirty day period has expired, and provided no claims or liens are received, the City can release retention funds.
DISCUSSION:
The City of Cathedral City executed a construction contract with Matich Corporation. for the Project on September 14, 2016 for the contract bid amount of $3,352,875.
Matich began the project work on January 9, 2017 and completed all the work required within the existing Cathedral City right-of-way per specification. The Project is now ready for acceptance by City Council.
FISCAL IMPACT:
Council approved $3,740,000 from the following funding sources for the Project:
CIP 331-8659: $ 70,000 CIP 331-8660: $ 70,000
AD 88-3 $500,000 AD 96-1 $500,000
Gas Tax $550,000 Gas Tax $600,000
ACBCI $500,000 ACBCI $500,000
Measure A $250,000 Measure A $200,000
Additionally, the City will receive $93,150 from the CalRecycle Rubber Tire grant for using rubberized asphalt on the Project and will receive $131,100 from CVWD for adjustment of water valves and manholes, resulting in total contract funding of $3,964,250.
Inspection and testing costs were $32,200. Two contract Change Orders for changes to methods used and extra work on Adelina Road added $356,738.92. Matich's final cost with quantity adjustments is $3,713,837.39.
ATTACHMENTS:
Notice of Completion