City Council
MEETING DATE: 10/12/2016
TITLE:
Title
Contract Award to CT&T Concrete Paving, Inc. for the Whitewater Bike Path and Contract Amendment with ALTA Planning and Design for Related Professional Services
End
FROM:
John A. Corella, P.E. - City Engineer
RECOMMENDATION:
Recommendation
Staff recommends the City Council approve the award of a contract with CT&T Concrete Paving, Inc. in the contract bid amount of $3,165,171.74 to construct the Cathedral City Whitewater Bike Path; authorize the City Engineer to negotiate with CT&T to reduce the construction contract to approximately $2,750,000, include an approximate 10% contingency on the negotiated bid amount for unforeseen construction contingencies, include $40,000 for inspection and testing services, and approve a Time and Materials Amendment to the Professional Services Agreement with ALTA Planning and Design not to exceed $100,000, thereby, making the estimated encumbrance $3,200,000.00; authorize the City Engineer to issue a Notice of Award and request bonds and insurance for the Project; and authorize the City Manager to execute the contract.
Body
BACKGROUND:
The City of Cathedral City, requested bids from qualified contractors to construct the
Cathedral City Whitewater Bike Path (Project). The City proposes to construct a paved bicycle/pedestrian path on the west levee of the Whitewater River between Vista Chino and Ramon Road. The work will be performed within the existing Riverside County Flood Control and Water Conservation District right-of-way.
On November 16, 2015, Council approved an Intergovernmental Agreement with the Coachella Valley Association of Governments (CVAG) to complete the Cathedral City Bike Path, which is planned on the west bank of the Whitewater River Channel between Vista Chino Drive and Ramon Road. Cathedral City hired the same design and environmental consulting firms that were working on CV Link so that the Cathedral City Bike Path would be designed consistent with CV Link standards. The City paid for the design and environmental work with Caltrans Bicycle Transportation Account (BTA) grant funds. On July 13, 2016, the Cathedral City Council certified the Bike Path Initial Study/Mitigated Negative Declaration Addendum, in compliance with California Environmental Quality Act (CEQA).
On August 10, 2016, Council approved an Agreement with the City of Palm Springs for construction and maintenance of the northern segment of the bike path that is within Palm Springs corporate limits.
Construction of the Cathedral City Bike Path is anticipated to start in November 2016 and should be complete by spring 2017.
DISCUSSION:
Staff circulated a call for bids to construct the Project on July 29, 2016. The call for bids was circulated to Southern California Plan Rooms as well as being advertised in newspapers of local and regional circulation. Sealed bids for the Project were received on August 30, 2016. Six contractors submitted bids as follows:
CT&T Concrete Paving, Inc. Diamond Bar, Ca. $3,165,171.74
Ortiz Enterprises . Irvine, CA $3,717,290.00
Griffith Company Brea, CA $3,760,067.00
Riverside Construction Riverside, CA $3,770,804.00
Granite Construction Indio, CA $3,880,000.00
CS Legacy Pomona, CA $4.114,985.00
The Engineer’s estimate of cost for the Project is $2,800,000.00.
CT&T has recently completed similar projects, including the San Joaquin Sidewalk Improvements, Sidewalk repairs in the City of Chino and the City of San Clemente and City wide sidewalk improvements for the City of Southgate and the City of Corona.
ALTA's services during construction include project administration, request for information, shop drawing and submittal reviews, attendance at construction meetings, assistance with project design changes and preparation of as-constructed drawings.
Start of construction is contingent upon receipt of an encroachment permit from RCFCD and is anticipated to start in late November or early December and be completed in March of 2017.
ENVIRONMENTAL ANALYSIS:
The project has been approved through the CEQA process.
FISCAL IMPACT:
Staff and the design team have identified changes to the design that will result in reducing the construction cost by approximately $500,000. State Public Contract Law prohibits negotiation with a contractor until a contract has been signed, and CT&T has agreed to negotiate with staff to reduce costs once the contract is in place.
The South Coast Air Quality Management District (SCAQMD) awarded CVAG $17,400,000 in Sentinel Mitigation (AB 1318) funds for construction of the CV Link project. CVAG’s agreement with SCAQMD identifies funding for an “early action segment”. CVAG proposes to allocate the designated early action segment funds and, as necessary, other SCAQMD funds, to supplement the $450,000 the City has budgeted for construction of the Cathedral City Bike Path. Amendments to the Cooperative Agreement with CVAG that include CVAG's obligation to fund the Bike Path project are included in a separate Agenda Report.
ATTACHMENTS:
CT&T Construction Contract
ALTA Professional Services Agreement Amendment