City Council
MEETING DATE: 8/10/2016
TITLE:
Title
Contract award to Hardy & Harper, Inc. in the amount of $939,000 for Construction of the Date Palm Drive/Cathedral Canyon Drive Pavement Rehabilitation Improvements
End
FROM:
John A. Corella, P. E. - City Engineer
RECOMMENDATION:
Recommendation
Staff recommends the City Council award a contract to Hardy and Harper, Inc. in the amount of $939,000.00 for the Date Palm Drive/Cathedral Canyon Drive Pavement Rehabilitation Improvements; and approve an approximate 15% contingency ($141,000); and approve City construction inspection at a cost of $20,000 and materials testing services at a cost of $15,000, thereby, making the total encumbrance $1,115,000.00 for the project; and authorize the City Engineer to issue a Notice of Award and request bonds and insurance for the Project; and authorize the City Manager to execute the contract with Hardy and Harper, Inc.
Body
BACKGROUND:
The City of Cathedral City, requested bids from qualified contractors to construct the
Date Palm Drive/Cathedral Canyon Drive Pavement Rehabilitation Improvements (Project). The City proposes to re-construct the pavement on the two roadways between East Palm Canyon Drive and Perez road. The work includes construction of ADA compliant access ramps and the raised median curbing on East Palm Canyon Drive between Date Palm Drive and Sungate Way.
Note: The median interior landscaping work will be bid out separately as this type of work involves other trades specializing in landscaping and decorative concrete work. Design plans for the median landscaping work are underway at this time.
All of the work will be performed within the existing roadway right-of-way. The project is located within the City of Cathedral City and is in compliance with the California Environmental Quality Act (CEQA).
DISCUSSION:
In general, the project consists of furnishing all labor, materials, necessary tools, equipment, supervision and transportation required for the rehabilitation of the pavement on Date Palm Drive and Cathedral Canyon Drive, both between East Palm Canyon Drive and Perez Road. The project includes re-construction of sidewalk ramps on both roadways and construction of raised median curb on East Palm Canyon Drive between Date Palm Drive and Sungate Way. All work and resulting improvements will fully comply with the currently adopted Coachella Valley State Implementation Plan (CVSIP) for PM - 10 control regulations, including Best Management Practices during the construction process.
The Project construction period is limited to 20 working days.
Staff circulated a call for bids to construct the Project on June 17, 2016. The call for bids was circulated to Southern California Plan Rooms as well as being advertised in newspapers of local and regional circulation. Sealed bids for the Project were received on July 26, 2016. Four contractors submitted bids as follows:
Hardy & Harper, Inc. Santa Ana, CA $939,000.00
Matich Corporation San Bernardino, CA $959,000.00
Granite Construction Indio, CA $1,058,520.00
All American Asphalt Corona, CA $1,108,540.25
The Engineer’s estimate of cost for the Contractor's portion of the Project is $1,033,205.00. Hardy & Harper has recently completed numerous similar projects, including the Date Palm Drive Improvements north of I-10 in Cathedral City.
Contingent upon City Council approval and award of the construction contract on August 10, 2016, the following represents how the Project is expected to proceed:
City Council Awards Contract August 10, 2016
Issue Notice to Proceed September 12, 2016
Construction (20 Working Days) Thru October 7, 2016
City Engineering Staff is recommending that the City Council approve the following:
1. The award of a contract with Hardy and Harper, Inc. in the contract bid amount of $939,000.00 to construct the Date Palm Drive/Cathedral Canyon Drive Pavement Rehabilitation Improvements; and
2. Approve an approximate 15% contingency ($141,000) of the contract bid amount for unforeseen construction contingencies; and
3. Approve City construction inspection at a cost of $20,000 and materials testing services at a cost of $15,000, thereby, making the total encumbrance $1,115,000.00 for the Project; and
4. Authorize the City Engineer to issue a Notice of Award and request bonds and insurance for the Project; and
5. Authorize the City Manager to execute the contract with Hardy and Harper, Inc.
ENVIRONMENTAL ANALYSIS: The project is Categorically Exempt through the CEQA process.
FISCAL IMPACT:
The current five-year CIP includes $500,000 for CIP 8837, Cathedral Canyon East Palm Canyon to Perez Road and $750,000 for CIP 8838, Date Palm Drive East Palm Canyon to Perez Road. To attain economies of scale, the two projects were combined for bidding purposes and the authorized total of $1.25 million is shown for the construction project.
|
Fund Name |
Account |
Amount |
Budget |
|
Gas Tax |
241-8837 & 8838 |
$625,000 |
Capital |
|
Measure A |
243-8837 & 8838 |
$625,000 |
Capital |
Adequate funding is available to support the award of the contract, contingency, inspection and outside services required to construct the Project.
Remaining funds from the Project will be applied to the construction of the interior landscaping surfaces on the East Palm Canyon Drive medians.
ATTACHMENTS:
Hardy & Harper Contract