City Council
MEETING DATE: 8/10/2016
TITLE:
Title
Award a Contract to Westcon Construction Group, Inc. for the Construction of ADA Ramp Improvements along Vista Chino, 30th Avenue and McCallum Way in the amount of $62,890 and related costs.
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FROM:
John A. Corella, P.E., City Engineer
RECOMMENDATION:
Recommendation
Staff recommends the City Council award a contract to Westcon Construction Group, Inc. of Indio, California in the amount of $62,890 for the construction of ADA ramps along Vista Chino, 30th Avenue, McCallum Way; and approve a fifteen percent (15%) contingency in the amount of $9,424, City Inspection costs of $9,800, material inspection costs of $3,000; and authorize the City Engineer to add additional ADA ramps to the contract in this and/or other qualified low-mod areas of the City, up to an amount not to exceed the total amended encumbrance of $105,512 for this Project; and authorize the City Engineer to issue the Notice of Award and request bonds and insurance for the Project; and authorize the City Manager (or his designee) to execute the contract documents.
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BACKGROUND:
When Cathedral City has an opportunity to secure Federal Funding for projects, City Staff applies for and has been awarded Federal funding, administered through Caltrans. As a result of the award of these Federal Funds, the City is required to evaluate their public facilities to determine their compliance with the Americans with Disabilities Act (ADA) requirements.
In 2015, Cathedral City contracted Disabilities Access Consultants (DAC) to evaluate its public facilities throughout the City for ADA compliance. As a result, a comprehensive report was prepared by DAC for the City describing the findings and areas that were evaluated. This evaluation outlined the type of ADA modifications the City needs to make for ADA compliance and adherence to Federal laws.
DISCUSSION:
On April 13, 2016, the City Council approved a substantial amendment to the City's CDBG Annual Action Plan that removed the San Joaquin Sidewalk Improvement Project and added the Ortega North Sidewalk Design and the ADA Ramp Improvement Project (Project).
For the Project, Engineering Staff, in conjunction with the DAC report, identified existing and/or non-existent ADA ramps along Vista Chino, 30th Avenue and McCallum Way that were in high need of installation and/or replacement. The proposed improvements include removal of existing "out of compliance" ADA ramps, construction of new ADA ramps, installation of truncated domes and related appurtenant excavation work in selected low and moderate income areas of Cathedral City.
Subsequently, staff prepared plans, specifications and an invitation to bid for the Project. The Project, once completed will address some of the DAC report cited challenges and achieve some of our goals in the Community Development Block Grant Program (CDBG) Five-Year Consolidated Plan for these improvements. These improvements will give individuals with disabilities compliant access within these areas of the public right of way.
On July 13, 2016, staff received approximately eight (8) construction bids from interested companies. The apparent lowest bidder is Westcon Construction Group, Inc. of Indio, California. The following table represents the bid results for the ADA Ramp Improvement project:
Company Bid Amount
Westcon Construction Group, Inc. $62,890
Zues, Inc. $94,000
Matich Corporation $107,000
CT&T Concrete Paving, Inc. $108,260
S&H Civilworks $114,000
All American Asphalt $115,500
Unique Performance Construction, Inc. $123,000
Hardy & Harper, Inc. $210,000
With respect to the low bid amount received by the City, even with the addition of 15% contingency ($9,434), Engineering Staff is requesting that the City Engineer be authorized to add additional ADA ramps to the contract up to an amount not to exceed the original total CDBG amended budgeted amount of $105,512 for this Project. When additional ADA ramps are identified, these will be constructed in the same and/or other low and moderate income areas of the City. The additional ramps would further the City’s goals for providing accessibility and circulation to disabled individuals throughout the City.
City Engineering Staff is recommending that the City Council approve the following:
1. Award a contract to Westcon Construction Group, Inc. of Indio, California for the bid amount of $62,890 for the construction of ADA ramps along Vista Chino, 30th Avenue, McCallum Way; and
2. Approve a fifteen percent (15%) contingency for unforeseeable construction costs, in the amount of $9,424, City Inspection costs of $9,800, material inspection costs of $3,000; and
3. Authorize the City Engineer to add additional ADA ramps to the contract in this and/or other qualified low-mod areas of the City, up to an amount not to exceed the total amended encumbrance of $105,512 for this Project; and
3. Authorize the City Engineer to issue the Notice of Award and request bonds and insurance for the Project; and
4. Authorize the City Manager (or his designee) to execute a contract with Westcon Construction Group, Inc.
ENVIRONMENTAL ANALYSIS:
This project is Categorically Excluded Subject to Section 58.5 under the National Environmental Policy Act (NEPA) for federally funded projects and Categorically Exempt under the California Environmental Quality Act (CEQA).
FISCAL IMPACT:
Approval of the recommended action will have no adverse impact on the City’s General Fund. This project will be funded by the FY 2015-2016 CDBG Entitlement award from HUD and/or previously approved CDBG Substantial Amendment. The Substantial Amendment approved in April 2016 budgets this project at $105,512.
ATTACHMENTS:
1. Construction Contract: Westcon Construction Group, Inc.
2. City Map of Proposed Areas