City Council
MEETING DATE: 1/11/2017
TITLE:
Title
Contract Award for Demography Services
End
FROM:
Charlie McClendon, City Manager
RECOMMENDATION:
Recommendation
Staff recommends Council award a contract to National Demographics Corporation in an amount not to exceed $25,000 for Demography Services and approve an amendment to the FY16-17 budget of $25,000.
Body
BACKGROUND:
On August 11, 2016 the City issued a Request for Proposals (RFP) for Demography Services. The response deadline was September 15, 2016 and two responsive proposals were received. A staff committee reviewed the proposals considering the following criteria as outlined in the RFP:
-Qualifications of the Contractor including recent experience providing demography services to cities and other public agencies.
-Qualifications of the assigned backup/support team.
-Understanding of the engagement.
-Acceptability of the project approach and ability to meet deadlines and commitments.
-Overall fees.
-Suggestions or offers of additional services that might be considered as value-added.
-Terms of the proposed contract.
DISCUSSION:
The unanimous recommendation of the review committee was to award the contract to National Demographics Corporation. The most significant distinguishing feature of their proposal was the extensive experience with similar projects in other Riverside County cities including Banning, Corona, Eastvale, Hemet, Menifee, Moreno Valley and Wildomar. They also demonstrated strong understanding of the California Voting Rights Act and its applicability to districting discussions.
The base contract for the services requested is for $19,000. Staff recommends a not to exceed amount of $25,000, which would accommodate up to $6,000 in optional services. The scope of work for the contract includes the following:
Development of a districting database including decennial Census, American Community Survey, and California Statewide Database data;
A. Incorporation of ...
Click here for full text