City Council
MEETING DATE: 7/11/2018
TITLE:
Title
Biennial on-call and/or as needed Service Contract Award for Traffic Signal Maintenance and Emergency Services.
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FROM:
John A. Corella, P.E. - City Engineer
RECOMMENDATION:
Recommendation
Staff recommends the City Council award a biennial on-call and/or as needed service contract to Siemens ITS, Riverside, CA for Traffic Signal Maintenance and Emergency On-Call Services; and authorize the City Engineer and Public Works Manager to negotiate the final rates for traffic signal maintenance; and authorize the City Manager to execute the contract.
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BACKGROUND:
This item was continued from the City Council Meeting of June 13, 2018.
DISCUSSION:
City Engineering Staff solicited Request for Proposals (RFP) for Traffic Signal Maintenance and Emergency On-Call Services in May 2018. The RFPs for Services were advertised and circulated to all firms that indicated an interest in providing these services for the City. Firms were asked to provide qualification proposals as well as cost proposals that included hourly rates and/or unit costs for various services in a separate, sealed envelope.
Many agencies award traffic signal maintenance based on price only. Based on years of experience with several different service providers, Staff believes that one of the keys to successful Public Works and Engineering Departments is having a good contracted/on call support team. To accomplish this goal, Staff prefers to utilize the Request for Proposal (RFP) process to acquire a service provider who has the right skill set and experience level to assist the City with traffic signal maintenance.
The Request for Proposal (RFP) process is one of the most complex of the procurement processes. An RFP is issued when a project has characteristics or issues which need to be part of the decision to award other than price.
The time it takes to prepare and issue an RFP is substantially longer than an "Invitation to Bid" becaus...
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