City Council
MEETING DATE: 5/25/2016
TITLE:
Title
Ortega Road Street Improvements Final Acceptance
End
FROM:
Joh A. Corella, P. E., City Engineer
RECOMMENDATION:
Recommendation
Staff recommends the City Council accept the Ortega Road Street Improvements, CIP 1017 as final; authorize the City Manager to file a Notice of Completion with the Riverside County Recorder’s office on behalf of the City Council; and authorize the release of City held retention funds to Granite Construction upon expiration of the Notice of Completion.
Body
BACKGROUND:
Staff is requesting that the City Council accept and approve the Ortega Road Street Improvements, CIP 1017 (Project). City Council acceptance is required to approve the Project’s final contract amount and release retention funds. Retention funds are monies earned by the Contractor that are withheld from progress payments pending satisfactory completion and final acceptance of the Project. The Project was built according to the contract terms.
City Council acceptance is also required to file the formal Notice of Completion (NOC) with the Riverside County Recorder’s office. The NOC is a written notice issued by the owner of a Project, or his/her agent, to notify concerned parties that all work on the project has been completed. This notice also sets the period, which is 30 days from the date the NOC is filed, within which concerned parties may exercise their lien rights against one another. Once the thirty day period has expired, and provided no claims or liens are received, the City can release retention funds.
DISCUSSION:
The City of Cathedral City executed a construction contract with Granite Construction for the Project on October 14, 2015 for the contract bid amount of $725,520.00.
Granite Construction began the project work on January 18, 2016 and completed all the work required within the existing Cathedral City right-of-way per specification. The project is now ready for acceptance by City Council.
FISCAL IMPACT:
The original contract was awarded for $725,520. The final construction cost was $725,301.03. Inspection and testing was budgeted at $61,000 and actual costs were $12,175.12.
The Table below shows the approved funding sources and amounts and actual construction expenditures.
|
Fund Name |
Account Number |
Amount |
Budget |
Actual Cost |
|
CDBG |
251-1017-XXXX |
$258,430.00 |
Existing Capital |
$177,828.54 |
|
Safe Routes |
331-1017-XXXX |
$393,570.00 |
Existing Capital |
$350,077,61 |
|
CVWD |
XXX-1017-XXXX |
$209,570.00 |
Reimbursement |
$209,570.00 |
ATTACHMENTS:
Notice of Completion