City Council
MEETING DATE: 6/13/2018
TITLE:
Title
Contract award to All American Asphalt in the amount of $2,023,923 for construction of the Dinah Shore/Date Palm Drive Intersection Reconstruction and Dinah Shore Drive Pavement Rehabilitation
End
FROM:
John A. Corella, P.E. - City Engineer
RECOMMENDATION:
Recommendation
City Staff is recommending that the City Council:
1. Award a contract to All American Asphalt in the amount of $2,023,923 for the Dinah Shore/Date Palm Drive Intersection Reconstruction and Dinah Shore Drive Pavement Rehabilitation; and
2. Approve an approximate 10% contingency of $200,000; and
3. Approve City construction inspection at a cost of $25,000 and materials testing services at a cost of $15,000; thereby, making a total Project encumbrance of $2,263,923; and
4. Authorize the City Engineer to issue a Notice of Award and request bonds and insurance for the Project; and
5. Authorize the City Manager to execute the contract with All American Asphalt.
Body
BACKGROUND:
In the City's Pavement Rehabilitation Program there were two separate Projects that were evaluated as needing full street reconstruction. One Project is the reconstruction of the intersection of Dinah Shore Drive/Date Palm Drive (CIP 2518) and the other Project is the reconstruction of Dinah Shore Drive from the Dinah Shore Bridge to Date Palm Drive (CIP 8839).
The CIP 2518 Project is on the approved list of projects to be funded by SB 1 funds, otherwise known as, "the Gas Tax". The city receives approximately $900,000 from this funding source as a result of these SB 1 funds and has designated this as the first Project to utilize this funding source.
CIP 8839 Project is on the City's Pavement Management Program list and will be funded by a combination of matured Assessment District (A.D.) funds within A.D. 86-1, Measure A funding and in place Gas Tax funding prior to SB 1.
In order to minimize the impact on the drivers using this roadway segment, City Staff combined the Projects under this request for bids.
The City of Cathedral City has requested bids from qualified contractors to construct this combined Project. The reconstruction work includes construction of ADA compliant access ramps and concrete pavement for all stopping lanes at intersections.
All of the work will be performed within the existing roadway right-of-way. The Project is located within the City of Cathedral City and is in compliance with the California Environmental Quality Act (CEQA).
DISCUSSION:
In general, the Project consists of furnishing all labor, materials, necessary tools, equipment, supervision and transportation required for the total reconstruction of the roadway at the intersection of Dinah Shore Drive and Date Palm Drive and the rehabilitation of the pavement on Dinah Shore Drive between Date Palm Drive and the Dinah Shore Bridge. The Project includes re-construction of sidewalk ramps and replacement of damaged median curb. All work and resulting improvements will fully comply with the currently adopted Coachella Valley State Implementation Plan (CVSIP) for PM - 10 control regulations, including Best Management Practices during the construction process.
The Project construction period is limited to 45 working days.
Staff circulated a call for bids to construct the Project on May 18, 2018. The call for bids was circulated to Southern California Plan Rooms as well as being advertised in newspapers of local and regional circulation. Sealed bids for the Project were received on June 5, 2018. Four contractors submitted bids as follows:
|
Hardy & Harper, Inc. |
Santa Ana, CA |
$2,076,000.00 |
|
Matich Corporation |
San Bernardino, CA |
$2,165,000.00 |
|
Granite Construction |
Indio, CA |
$2,345,534.00 |
|
All American Asphalt |
Corona, CA |
$2,023,923.00 |
The Engineer’s estimate of cost for the Contractor's portion of the Project is $2,055,441.
The lowest qualified bidder, All American Asphalt, has recently completed numerous projects similar to this one, including the Navajo Rehabilitation in Apple Valley, Gilman Springs Roadwork in Riverside County, the Bear Valley Parkway Reconstruction in Victorville and 4th Street Improvement Project in Perris.
Contingent upon City Council approval and award of the construction contract on June 13, 2018, the following timeline represents how the Project is expected to proceed:
City Council Awards Contract: June 13, 2018
Issue Notice to Proceed to start construction on: July 9, 2018
Construction with 45 Working Days: completion by September 10, 2018.
FISCAL IMPACT:
Total Construction costs for CIP 2518 are $827,696. This intersection work is funded by SB-1 funds, otherwise known as, 'RMRA" or the Road Maintenance and Rehabilitation Act.
Total construction costs for CIP 8839 are $1,196,227. This pavement rehabilitation construction will be funded by;
1. 25% A.D. 86-1; and
2. 37.5% from Measure A
3. 37.5% from Gas Tax.
ATTACHMENTS:
Construction Contract