City Council
MEETING DATE: 1/25/2017
TITLE:
Title
Date Palm Drive/Cathedral Canyon Drive Pavement Rehabilitation Improvements Final Acceptance
End
FROM:
John A. Corella, P.E. - City Engineer
RECOMMENDATION:
Recommendation
Staff recommends the City Council accept the Date Palm Drive/Cathedral Canyon Drive Pavement Rehabilitation Improvements, CIP 8837 as final; and authorize the City Manager to file a Notice of Completion with the Riverside County Recorder’s office; and authorize the release of City held retention funds to Hardy & Harper, Inc. upon expiration of the Notice of Completion.
Body
BACKGROUND:
Staff is requesting that the City Council accept and approve the Palm Drive/Cathedral Canyon Drive Pavement Rehabilitation Improvements, CIP 8837 (Project). City Council acceptance is required to approve the Project’s final contract amount and release retention funds. Retention funds are monies earned by the Contractor that are withheld from progress payments pending satisfactory completion and final acceptance of the Project. The Project was built according to the contract terms.
City Council acceptance is also required to file the formal Notice of Completion (NOC) with the Riverside County Recorder’s office. The NOC is a written notice issued by the owner of a Project, or his/her agent, to notify concerned parties that all work on the project has been completed. This notice also sets the period, which is 30 days from the date the NOC is filed, within which concerned parties may exercise their lien rights against one another. Once the thirty day period has expired, and provided no claims or liens are received, the City can release retention funds.
DISCUSSION:
The City of Cathedral City executed a construction contract with Hardy & Harper, Inc. for the Project on August 10, 2016 for the contract bid amount of $939,000.
Hardy & Harper began the project work on October 17, 2016 and completed all the work required within the existing Cathedral City right-of-way per specification. The project is now ready for acceptance by City Council.
FISCAL IMPACT:
Contingency Funding: Staff recommended, and Council approved an approximate fifteen percent contingency to cover unforeseen work or events during the project construction phase. The approved amount was $141,000, making the total construction contract encumbrance amount $1,080,000. $35,000 was also approved to provide construction inspection and materials testing. Quantity adjustments, due to field conditions and City requested additional striping work added $46,738.10 to the Project contract. Final Construction cost was $985,738.10. Inspection and testing costs totaled $14,811. Adequate funding is available to support the contract, contingency and inspection/testing.
|
Fund Name |
Account Number |
Amount |
Budget |
|
Measure A |
243-8837 & 8838 |
$625,000.00 |
Existing Capital |
|
Gas Tax |
241-8837 & 8838 |
$625,000.00 |
Existing Capital |
ATTACHMENTS:
Notice of Completion