City Council
MEETING DATE: 3/25/2015
TITLE:
Title
Budget Briefing Presentation
End
FROM:
Tami E. Scott, Administrative Services Director
RECOMMENDATION:
Recommendation
This item is presented for information and discussion only.
Body
BACKGROUND:
The City of Cathedral City is proud to participate in the Government Finance Officer Association's (GFOA's) Distinguished Budget Presentation Award program for the City's Biennial Budget. Since FY 08/09, we have received this prestigious award for the past four (4) budget documents submitted. The FY 15/16 and FY16/17 Biennial Budget will be the City's 5th submission to GFOA for this award.
In January 2015, the 5-month budget preparation cycle began. The budget worksheets for the five departments (City Management, Administrative Services, Community Development, Police and Fire) were prepared and distributed for review and feedback.
In February, the department narratives, consisting of department goals, objectives (in meeting department and Council goals) and accomplishments were submitted to the departments for their update and feedback. In addition, a draft Capital Improvement Program (CIP) 5 Year Plan was prepared and submitted to the Community Development department - in particular, the Engineering division for their review. With the CIP, there were various meetings to determine the projects (existing and new), scope, and funding/expense needs and timelines.
In March, revenue and expense summaries were created. City Management reviewed and coordinated on the balanced budget. Over the next two weeks, City Council will be reviewing this budget workbook with the timeline below:
Milestone Date
Workbook to Council 03/17/15
Study Session Briefing to Council 03/25/15
Questions from Council 03/31/15
During the month of April, there will be two Study Session discussions to review the budget workbooks and associated questions. The April 8th session will be dedicated to the General Fund and the April 22nd session will be devoted to the Special Revenue Funds and the Capital Improvement Plan.
The proposed budget will then be included on the May 13th Study Session Council Meeting. This version will include updates and changes from the two budget reviews/discussions in April. With Council's concurrence at this meeting, the proposed FY 15/16 and FY 16/17 Biennial Budget will then be submitted to Council for their final approval at the May 27th meeting.
Some of the noteworthy topics influencing this biennial budget include:
Personnel Impacts:
Communications/Events Manager (both fiscal years)
Economic Development Staffing (starting January 2016)
Police Department Cadet Program (grant reimbursement)
Public Employee Retirement System (PERS) Side Fund Payoffs resulting in lower PERS expenses
Public Safety employees in December 2013
Miscellaneous employees in December 2014
Maintenance and Operations Additions
Special Weapons and Tactics (SWAT) Operations
CalFire North City Support
Whitewater Park Maintenance
Capital Improvement Plan
20 Existing Projects
11 New Projects
-Perez Rd - East Palm Canyon to Campbell
-Vista Chino West - City Limits to Landau
-Vista Chino East - Landau to Date Palm
-Vista Chino Medians
-Pavement Management - Matured Assessment Districts
-Pavement Management - Cove Assessment District
-Cap Paving for Civic Center Streets
-City-wide Signage
-East Dinah Shore Medians - Plumley to DaVall
-DaVall Median (south of Ramon)
-Integrated Enterprise Resource Planning System (ERP)
City-wide Memberships
California Identification (CAL ID) System
Coachella Valley Association of Governments (CVAG)
Coachella Valley Economic Partnership (CVEP)
East Riverside County Interoperability Communications Authority (ERICA)
Greater Palm Springs Convention and Visitors Bureau (CVB)
League of California Cities (LCC)
Local Agency Formation Commission (LAFCO)
National League of Cities (NLC)
National Pollutant Discharge Elimination System (NPDES)
Southern California Association of Government (SCAG)
Community Assistance
Alan Seman Bus Pass Program
Cathedral (Senior) Center (funding from General Fund and CDBG)
Cathedral City Boys and Girls Club
Cathedral City Chamber of Commerce
Roy's Desert Resource Center (funding from CDBG)
Shelter from the Storm
Community Sponsorships
Agua Caliente Band of Cahuilla Indians' Dinner in the Canyons
Agua Caliente Band of Cahuilla Indians' Hike for Humanity
Boys and Girls Club Extravaganza
CCHS Congress of Future Medical Leaders
Palm Springs Pride Parade
Shelter from the Storm Gala
Valley Crimestoppers Golf Outing
Economic Development Sponsorships
Coachella Valley Economic Summit
ICSC Team Riverside Booth
Desert Area Commercial Information Exchange (DACIE) Investor Forum
Events Calendar for FY 15/16
October - May
Movies in the Park
Theatre Square Market
October - November; February - April
Throwback Thursdays
October
CCHS Homecoming Parade
Women's Jazz Festival
Interfusion Music Summit
November
Hwy 111 Mobile Music Fest
Taste of Jalisco
El Dia De Los Muertos (The Day of the Dead)
Healing Fields
December
Seasonal Lights, Santa & Skating
December & January
Tinsel Town Halls
February
Agnes Pelton Society Historical Home Tour
Hot Air Balloon Festival
March
Pet Health and Safety Fair
Shorty's Rib Fest
April
LGBT Days
May
Passport to Health: Health Fair / Glo Run
College Bowl Film Festival
2016
City's 35th Anniversary
The Budget Workbook
This book is comprised of these sections and tabs:
Budget Highlights / General Fund Revenue and Expense Summary
Revenue Summaries
Expense Summaries
Department Narratives, including their respective goals, objectives (in meeting both department and Council goals) and accomplishments, and Budget Worksheets, including Overtime, Cashout and Operating Budgets (by detailed accounts)
City Council
City Clerk
City Attorney
City Management
City Manager
Economic Development
Marketing
Administrative Services
Risk Management
Human Resources
Finance
Management Information Systems
Community Development
Planning
Building
Engineering
Public Works
Public Maintenance
Recreation
Graffiti
Code Compliance
Police
Administration
Field Services
Investigative Services
Emergency Communication
Community Services
Animal Control
Cadet Program (an extension of Field Services)
Fire
Administration
Suppression
Prevention
Paramedic Services
Disaster Preparedness
Nondepartmental
Community Organizations
Other Funds
Traffic Safety
Gas Tax
Air Quality
Measure A
Environmental Conservation
Housing
Equipment Replacement
Insurance
Technology
Facilities
Capital Improvement Program (CIP)- 5 Year Plan
FISCAL IMPACT:
The proposed budget is balanced.
ATTACHMENTS:
None. Budget Workbook on File in the City Clerk's Office