City Council
MEETING DATE: 11/9/2016
TITLE:
Title
ADA Ramp Improvements Final Acceptance
End
FROM:
John A. Corella, P.E. - City Engineer
RECOMMENDATION:
Recommendation
Staff recommends the City Council accept the ADA Ramp Improvements, CIP 2511 as final; and authorize the City Manager to file a Notice of Completion with the Riverside County Recorder’s office on behalf of the City Council; and authorize the release of City held retention funds to Westcon Construction Group, Inc. upon expiration of the Notice of Completion.
Body
BACKGROUND:
Staff is requesting that the City Council accept and approve the ADA Ramp Improvements, CIP 2511 (Project). City Council acceptance is required to approve the Project’s final contract amount and release retention funds. Retention funds are monies earned by the Contractor that are withheld from progress payments pending satisfactory completion and final acceptance of the Project. The Project was executed according to the contract terms.
City Council acceptance is also required to file the formal Notice of Completion (NOC) with the Riverside County Recorder’s office. The NOC is a written notice issued by the owner of a Project, or his/her agent, to notify concerned parties that all work on the project has been completed. This notice also sets the period, which is 30 days from the date the NOC is filed, within which concerned parties may exercise their lien rights against one another. Once the thirty day period has expired, and provided no claims or liens are received, the City can release retention funds.
DISCUSSION:
The Project improvements included the removal of existing ramps, construction of ADA ramps and installation of truncated domes in selected low- and moderate income areas of Cathedral City. These improvements provide individuals with disabilities access to public services, amenities and basic living necessities.
Westcon Construction Group, Inc. began the project work on September 26, 2016 and completed all the work required within the existing Cathedral City right-of-way per specification. The project is now ready for acceptance by City Council.
FISCAL IMPACT:
The City of Cathedral City executed a construction contract with Westcon Construction Group, Inc. for the Project on August 17, 2016 for the contract bid amount of $62,890.00. Staff recommended, and Council approved an approximate fifteen percent (15%) contingency to cover unforeseen work or events during the project construction phase. The approved amount was $9,433, making the total construction contract encumbrance amount $72,323.00.
|
Fund Name |
Account Number |
Amount |
Budget |
|
CDBG |
251-2511-8802 |
$72,323.00 |
Existing Capital |
ATTACHMENTS:
Notice of Completion - ADA Ramp Improvements, CIP No. 2511