City Council
MEETING DATE: 10/14/2015
TITLE:
Title
Contract Award to Granite Construction for Ortega Road Reconstruction.
End
FROM:
John A. Corella, City Engineer
RECOMMENDATION:
Recommendation
1. Staff recommends the City Council approve the award of a contract with Granite Construction in the contract bid amount of $725,520.00 to construct the Ortega Road Reconstruction Improvements. The contract includes $209,570.00 to relocate an existing CVWD water line, of which, 100% of those costs will be reimbursed by CVWD.
2. Staff recommends an approximate 15% contingency on the remaining $515,950.00 in the amount of Seventy-Five Thousand and Fifty Dollars ($75,050.00) for unforeseen construction contingencies, thereby, making the total encumbrance Eight Hundred Thousand Five Hundred Seventy Eight dollars ($800,570.00) for the Project.
3. Staff recommends that the City Engineer to issue a Notice of Award and request bonds and insurance for the Project; and authorize the City Manager to execute the contract.
Body
BACKGROUND:
The City of Cathedral City, requested bids from qualified contractors to construct the
Safe Routes to School, Ortega Road Reconstruction Improvements (Project). The City proposes to rehabilitate the pavement and construct curb, gutter and sidewalks on Ortega Road between Via De Anza and Date Palm Drive, and also install an in-road lighted crosswalk at the intersection of 30th Avenue and Avenida La Paz. All of the work will be performed within the existing right-of-way. The project is located within the City of Cathedral City and is in compliance with the California Environmental Quality Act (CEQA).
DISCUSSION:
In general, the Project consists of furnishing all labor, materials, necessary tools, equipment, supervision and transportation required for the reconstruction of Ortega Road between Via De Anza and Date Palm Drive, including new pavement and construction of curb, gutter and sidewalk. Also included is the relocation of an existing CVWD water line, fully funded by CVWD. All work and resulting improvements will fully comply with the currently adopted Coachella Valley State Implementation Plan (CVSIP) for PM - 10 control regulations, including Best Management Practices during the construction process.
The Project construction period is limited to 30 working days.
Staff circulated a call for bids to construct the Project on July 2, 2015. The call for bids was circulated to Southern California Plan Rooms as well as being advertised in newspapers of local and regional circulation. Sealed bids for the Project were received on September 29, 2015. Four contractors submitted bids as follows:
Granite Construction Company Indio, Ca. $725,520.00
Hardy & Harper Santa Ana, CA $796,894.00
R-JS General Construction Riverside, CA $806,842.00
CS Legacy Corporation Pomona, CA $968,217.48
The Engineer’s estimate of cost for the Project is $715,842.00. The complete bid tabulation is attached for reference.
Granite Construction has recently completed numerous similar projects, including the South City Pavement Rehabilitation project and the East Palm Canyon widening project in Cathedral City in 2014.
Contingent upon City Council approval and award of the construction contract on October 14, 2015, the following represents how the Project is expected to proceed:
City Council Awards Contract October 14, 2015
Issue Notice to Proceed November 2, 2015
Construction (30 Working Days) Thru December 15, 2015
ENVIRONMENTAL ANALYSIS:
The project is Categorically Exempt through the CEQA process.
FISCAL IMPACT:
Staff time will be required to perform Project oversight management and other related services.
Contingency Funding: Staff recommends that the City Council approve an approximate fifteen percent contingency to cover unforeseen work or events during the project construction phase. This amount would be $75,050, making the total construction contract encumbrance amount $800,570.00.
Additional funds will be required to provide construction survey and inspection and materials testing. The funding identified below includes $61,000 for these costs.
Council approved $200,000 for the Project in the 2014 CDBG Action Plan. Those funds are available for this project.
|
Fund Name |
Account Number |
Amount |
Budget |
|
CDBG |
251-1017-XXXX |
$258,430.00 |
Existing Capital |
|
Safe Routes |
331-1017-XXXX |
$393,570.00 |
Existing Capital |
|
CVWD |
XXX-1017-XXXX |
$209,570.00 |
Reimbursement |
Adequate funding is available to support the award of the contract and contingency required to construct the Project.
ATTACHMENTS:
Ortega Road Bid Tabulation
Granite Construction Contract