City Council
MEETING DATE: 4/8/2015
TITLE:
Title
FY 15/16 and FY 16/17 Biennial Budget Presentation
End
FROM:
Tami E. Scott, Administrative Services Director
RECOMMENDATION:
Recommendation
This item is presented for information and discussion only.
Body
BACKGROUND:
The City of Cathedral City is proud to participate in the Government Finance Officer Association's (GFOA's) Distinguished Budget Presentation Award program for the City's Biennial Budget. Since FY 08/09, we have received this prestigious award for the past four (4) budget documents submitted covering the past seven (7) budget periods. The FY 15/16 and FY16/17 Biennial Budget will be the City's 5th submission to GFOA for this award.
DISCUSSION:
In January 2015, the 5-month budget preparation cycle began. The budget worksheets for the five departments (City Management, Administrative Services, Community Development, Police and Fire) were prepared and distributed for review and feedback.
In February, the department narratives, consisting of department goals, objectives (in meeting department and Council goals) and accomplishments were submitted to the departments for their update and feedback. In addition, a draft Capital Improvement Program (CIP) 5 Year Plan was prepared and submitted to the Community Development department - in particular, the Engineering division for their review. With the CIP, there were various meetings to determine the projects (existing and new), scope, and funding/expense needs and timelines.
In March, revenue and expense summaries were created. City Management reviewed and coordinated on the balanced budget. City Council was provided the budget workbook for their review and provided questions to staff to be answered prior to the April study sessions.
During the month of April, there are two Study Session discussions to review the budget workbooks and associated questions. The April 8th session is dedicated to the General Fund and the April 22nd session will be devoted to the Special Revenue Funds and the Capital Improvement Plan.
The proposed budget will be included on the May 13th Study Session Council Meeting. This version will include updates and changes from the two budget reviews/discussions in April. With Council's concurrence at this meeting, the proposed FY 15/16 and FY 16/17 Biennial Budget will then be submitted to Council for their final approval at the May 27th meeting.
Some of the noteworthy topics influencing this biennial budget include:
Personnel Impacts:
- Communications/Events Manager (both fiscal years)
- Economic Development Staffing (starting January 2016)
- Police Department Cadet Program (grant reimbursement)
- California Public Employee Retirement System (PERS) Side Fund Payoffs resulting in lower PERS expenses. The payoff for Public Safety employees occurred in December 2013, and the payoff for Miscellaneous employees occurred in December 2014.
Maintenance and Operations Additions
- Special Weapons and Tactics (SWAT) Operations
- CalFire North City Support
- Whitewater Park Maintenance
- Annual Events Calendar of 20 City-Sponsored Events occurring from October through May
Capital Improvement Plan
- 22 Existing Projects
- 11 New Projects
-- Perez Rd - East Palm Canyon to Campbell
-- Vista Chino West - City Limits to Landau
-- Vista Chino East - Landau to Date Palm
-- Vista Chino Medians
- - Pavement Management - Matured Assessment Districts
-- Pavement Management - Cove Assessment District
-- Cap Paving for Civic Center Streets
-- City-wide Signage
-- East Dinah Shore Medians - Plumley to DaVall
-- DaVall Median (south of Ramon)
--Integrated Enterprise Resource Planning System (ERP)
City-wide Memberships
- California Identification (CAL ID) System
- Coachella Valley Association of Governments (CVAG)
- Coachella Valley Economic Partnership (CVEP)
- East Riverside County Interoperability Communications Authority (ERICA)
- Greater Palm Springs Convention and Visitors Bureau (CVB)
- League of California Cities (LCC)
- Local Agency Formation Commission (LAFCO)
- National League of Cities (NLC)
- National Pollutant Discharge Elimination System (NPDES)
- Southern California Association of Government (SCAG)
Community Assistance
- Alan Seman Bus Pass Program
- Cathedral (Senior) Center (funding from General Fund and CDBG)
- Cathedral City Boys and Girls Club
- Cathedral City Chamber of Commerce
- Roy's Desert Resource Center (funding from CDBG)
- Shelter from the Storm
Community Sponsorships
- Agua Caliente Band of Cahuilla Indians' Dinner in the Canyons
- Agua Caliente Band of Cahuilla Indians' Hike for Humanity
- Boys and Girls Club Extravaganza
- CCHS Congress of Future Medical Leaders
- Palm Springs Pride Parade
- Shelter from the Storm Gala
- Valley Crimestoppers Golf Outing
Economic Development Sponsorships
- Coachella Valley Economic Summit
- ICSC Team Riverside Booth
- Desert Area Commercial Information Exchange (DACIE) Investor Forum
Regarding the Budget Workbook, it is comprised of these sections and tabs:
- Budget Highlights / General Fund Revenue and Expense Summary
- Revenue Summaries
- Expense Summaries
- Department Narratives, including their respective goals, objectives (in meeting both department and Council goals) and accomplishments, and Budget Worksheets, including Overtime, Cashout and Operating Budgets (by detailed accounts) for:
- City Council
- City Clerk
- City Attorney
- City Management
-- City Manager
-- Economic Development
-- Marketing
- Administrative Services
-- Risk Management
-- Human Resources
-- Finance
-- Management Information Systems
- Community Development
-- Planning
-- Building
-- Engineering
-- Public Works
---Public Maintenance
--- Recreation
--- Graffiti
-- Code Compliance
- Police
-- Administration
-- Field Services
-- Investigative Services
-- Emergency Communication
-- Community Services
-- Animal Control
-- Cadet Program (an extension of Field Services)
- Fire
-- Administration
-- Suppression
-- Prevention
-- Paramedic Services
-- Disaster Preparedness
- Nondepartmental, including Community Organizations
Other Funds
- Traffic Safety
- Gas Tax
- Air Quality
- Measure A
- Environmental Conservation
- Housing
- Equipment Replacement
- Insurance
- Technology
- Facilities
Capital Improvement Program (CIP) - 5 Year Plan
FISCAL IMPACT:
N/A
ATTACHMENTS:
N/A