City Council
MEETING DATE: 8/8/2018
TITLE:
Title
Ratification of Desert Hot Springs Dispatch Services Contract
End
FROM:
Travis Walker, Chief of Police
RECOMMENDATION:
Recommendation
Staff recommends that the City Council approve and authorize the Mayor to sign the Second Amendment to Professional Services Agreement by and between Cathedral City and Desert Hot Springs for Public Safety dispatching services.
Body
BACKGROUND:
In June of 2007 Cathedral City and Desert Hot Springs Police Departments agreed to have professional dispatching services provided by the City of Cathedral City. On November 6, 2007, these dispatching services commenced with Cathedral City Police assuming full dispatching services for the Desert Hot Springs Police Department.
These services have grown over the last 10 years due to additional sworn personnel and non-sworn personnel being employed, calls for service increasing, as well as specialty teams being created and increases in technology in Desert Hot Springs. The partnership that has been formed by the two police departments over the last ten years by joining Dispatch Centers has enabled both organizations to provide quality dispatching to our community members and the men and women of the Desert Hot Springs and the Cathedral City Police Department’s respectively.
The contracted communication services will include transferring medical and fire service calls to the CalFire Department, who provides fire protection to the community of Desert Hot Springs. Services will include the facilitation of radio communication between law enforcement units and allied public safety agencies operating with the City of Desert Hot Springs. The Communication Center will also provide National Law Enforcement Telecommunications System (NLETS) and California Law Enforcement Telecommunications System (CLETS) access to the Desert Hot Springs Police units in the field. Additionally, the proposal includes the digital recording of all Desert Hot Springs Police Department radio traffic and telephone communications to the Communications Center. These recordings will be available for review by authorized Desert Hot Springs Police personnel on site at Cathedral City Police Department. These records will be maintained for the appropriate time mandated by law and the City of Desert Hot Springs Ordinances.
The cities have agreed upon the following terms of service compensation: One Million Two Hundred Sixty-Nine Thousand One Hundred Nineteen Dollars ($1,269,119) for year 2018/2019 with annual increases of three and six hundred twenty-five thousandths percent (3.625%) per year for years 2019/2020, 2020/2021, and 2021/2022 (Reoccurring Costs).
DISCUSSION:
The City of Cathedral City has completed an analysis that factors in time and materials costs in determining fully burdened rates for fulltime classifications throughout the City for FY 18/19. This analysis was completed by utilizing three cost layers, that when combined, constitute the fully burdened cost of services. The cost layers are defined as Direct Labor, Departmental Indirect Labor, and Central Overhead.
Direct Labor is staff hours spent directly on fee-related services. These hours are related to cost as a burdened salary rate. This rate includes the staff member’s salary, plus benefits and taxes paid by the City.
Departmental Indirect Labor is staff hours spent on supervision and departmental administration activities. This cost layer consists primarily of secretarial staff, clerical staff, supervision and management staff, material and supplies and portions of a department head.
Central Overhead are costs representing those departments whose primary function is to support other departments. Examples include: City Management, City Attorney, Finance, Management Information Systems, Human Resources, Training, City Clerk, Risk Management and Facilities.
The contract with the City of Desert Hot Springs calls for seven dispatchers with the dispatch supervisor factored fully into burdened rate for costs of providing supervision for the dispatchers.
FISCAL IMPACT:
The contract service fee paid by the City of Desert Hot Springs will pay for the required expenditures for providing the services, to include salaries and benefits of the personnel, anticipated overtime and the Central Overhead of a fully burdened rate.
One Million Two Hundred Sixty-Nine Thousand One Hundred Nineteen Dollars ($1,269,119) for year 2018/2019 with annual increases of three and six hundred twenty-five thousandths percent (3.625%) per year for years 2019/2020, 2020/2021, and 2021/2022 (Reoccurring Costs).
ATTACHMENTS:
Professional Services Agreement for Public Safety Dispatching Service