City Council
MEETING DATE: 12/9/2015
TITLE:
Title
East Palm Canyon Drive Preventive Maintenance Improvements Final Acceptance
End
FROM:
John A. Corella, P.E., City Engineer
RECOMMENDATION:
Recommendation
Staff recommends that the City Council accept the East Palm Canyon Drive Preventive Maintenance Improvements, CIP 8901 as final; authorize the City Manager to file a Notice of Completion with the Riverside County Recorder’s office on behalf of the City Council; and authorize the release of City held retention funds to Pavement Coatings Company upon expiration of the Notice of Completion.
Body
BACKGROUND:
Staff requests that the City Council accept and approve the East Palm Canyon Drive Preventative Maintenance Improvement, CIP 8901 (Project). City Council acceptance is required to approve the Project’s final contract amount and release retention funds. Retention funds are monies earned by the Contractor that are withheld from progress payments pending satisfactory completion and final acceptance of the Project. The Project was built according to contract terms.
City Council acceptance is also required to file the formal Notice of Completion (NOC) with the Riverside County Recorder’s office. The NOC is a written notice issued by the owner of a Project, or his/her agent, to notify concerned parties that all work on the project has been completed. This notice also sets the period, which is 30 days from the date the NOC is filed, within which concerned parties may exercise their lien rights against one another. Once the thirty day period has expired, and provided no claims or liens are received, the City can release retention funds.
DISCUSSION:
The City of Cathedral City executed a construction contract with Pavement Coatings Company for the Project on June 23, 2015 for the contract bid amount of $165,400.00. Gas Tax and Caltrans STIP funds in the total amount of $190,000.00 were approved for the Project funding.
Pavement Coatings Co. began the Project work on November 2, 2015 and completed all the work required within existing Cathedral City right-of-way per specification. The project is now ready for acceptance by City Council.
FISCAL IMPACT:
Pavement Coatings Company bid $165,400.00 for the original project scope. Quantity changes due to field conditions reduced the contract by $3,723.03. Project inspection fees were $2,400.00. The project was completed for $164,076.97. Funding for the project was from the following:
SOURCE ACCOUNT AMOUNT BUDGET
CALTRANS 331-8901-8802 $177,060.00 Capital
Gas Tax 241-8668-8802 $22,940.00 Capital
There is adequate funding to cover Pavement Coating’s $8,083.85 final invoice for Project retention funds, made available through the funding source accounts listed above.
ATTACHMENTS:
Notice of Completion