City Council
MEETING DATE: 12/10/2014
TITLE:
Title
East Palm Canyon Drive Street Improvements Final Acceptance
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FROM:
Pat Milos, Community Development Director
RECOMMENDATION:
Recommendation
Staff recommends that the City Council accept the East Palm Canyon Drive Street Improvements, CIP 8913 as final; authorize the City Manager to file Notices of Completion with the Riverside County Recorder's office on behalf of the Cathedral City City Council; and authorize the release of City held retention funds to Granite Construction upon expiration of the Notice of Completion.
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BACKGROUND:
Staff requests that the City Council accept and approve the subject project. City Council acceptance is required to approve the project's final contract amount and release retention funds. Retention funds are monies earned by the contractor that are withheld from progress payments pending satisfactory completion and final acceptance of the project. The project was built according to contract terms.
City Council acceptance is also required to file the formal Notice of Completion (NOC) with the Riverside County Recorder's office. The NOC is a written notice issued by the owner of a project, or his/her agent, to notify concerned parties that all work on the project has been completed. This notice also sets the period, which is 30 days from the date the NOC is filed, within which concerned parties may exercise their lien rights against one another.
Once the thirty day period has expired, and provided no claims or liens were received, the City can release retention funds.
DISCUSSION:
The City of Cathedral City executed a construction contract with Granite Construction for the improvement project on October 21, 2014 for the contract bid amount of $644,520.00. All work was performed within Cathedral City rights-of-way and consisted of furnishing all work required to provide a total project, complete in place. Granite began work on October 27, 2014 and has completed all work on the project. The project is now ready for acceptance by City Council.
FISCAL IMPACT:
Funding for the project includes a Highway Safety Improvement Program grant for 90% of the project costs and a developer deposit for the remaining 10%. Granite completed the project under budget and ahead of schedule. The final construction cost is $639,642.75, $4,877.25 under budget.
Adequate funding is available for the contract. Granite's final invoice will be for contract retention in the amount of $31,981.64.
Source Account Number Amount Budget
HSIPL 5430 (030) 331-8913-8231 $900,000 Capital/Existing
Developer Contribution 331-8913-1245 $140,000 Capital/Existing
ATTACHMENTS:
Notice of Completion