City Council
MEETING DATE: 8/9/2017
TITLE:
Title
Healing Field 2017
End
FROM:
Chris Parman, Communications/Events Manager
RECOMMENDATION:
Recommendation
Staff recommends the approval of Special Use Permit #17-043
Body
BACKGROUND:
The Rotary Clubs of Cathedral City have requested to stage the annual “Healing Field” event in Patriot Park, November 5-12, 2017, and to receive in-kind services from the City’s Public Works staff. “Healing Field” honors the men and women of the military who gave the ultimate sacrifice in Iraq and Afghanistan.
DISCUSSION:
Public Works plays a vital role in providing assistance to the “Healing Field” event involving administrative and staffing hours. Though the Rotary Clubs have successfully broadened their volunteer base thereby reducing the overall event costs, the Club still needs assistance from the Public Works staff. The organizers have provided liability insurance and will provide a letter from the property owner, Big League Dreams Sports Park, giving them permission to use a portion of its property.
A basic description of the event includes:
• Event Set-Up: Friday, November 3 through Sunday, November 5
• Opening Ceremonies - Sunday, November 5 at 9 am
• Event hours each day after Opening Ceremony: 9 am - 6 pm
• Saturday, November 11 - Veteran’s Day
• Static display of more than 6,000 flags
• CCHS Band & Choir performances and speaker amplification for presentations at opening ceremonies.
Closing ceremonies, Sunday, November 12, 12:00 pm (noon)
On Monday, November 13, 2017 at 8:30 a.m., the organizers will begin dismantling the event and cleaning up the park.
FISCAL IMPACT:
The City has already budgeted $2,000 cash sponsorship for the event and in-kind services, mostly from Public Works, of up to $6,000 - including use of the City’s flatbed trailer and large American flag. Since the City is co-sponsoring the event, the application fee should be waived as in previous years.
ATTACHMENTS:
SUP# 17-043