City Council
MEETING DATE: 8/23/2017
TITLE:
Title
Cathedral City Facility Restoration Plan Presentation
End
FROM:
Tami E. Scott, Administrative Services Director
RECOMMENDATION:
Recommendation
The Cathedral City Facility Restoration Plan is presented for information and discussion only.
Body
BACKGROUND:
The City Council met in a strategic planning retreat on January 28, 2017 and established goals for the year, which were adopted through resolution on February 22, 2017.
One of the goals adopted by the City Council was the development of a restoration plan for City facilities. After February, Facilities Services began developing the plan by inventorying City buildings and major components, performing research, and identifying costs for the following facilities:
-Civic Center
-Civic Center Parking Structure
-Library
-Public Works Building
-Fire Station No. 410/412
-Fire Station No. 413
-Town Square
-Bell Tower
The Cathedral City Facility Restoration Plan is based upon industry standards for costs and “useful life” of major facility components and eventual building replacement.
It is important to note that although the plan provides an opportunity for the City to prioritize facility component and building replacement, Facilities Services will continue its standard of implementing high-level preventative maintenance to provide cost savings and maximize “useful life” of facility components and buildings
DISCUSSION:
The Cathedral City Facility Restoration Plan uses several types of methodology to establish costs for major component and building replacement:
The plan’s base or “study year” is 2017. The costs to replace components and buildings are shown for the 2017 study year, as well as for the remaining life of the component/facility with a 3% inflation factor-this way, the City can anticipate rising costs as part of the plan.
The full useful life of a building was determined to be 75 years with individual components having their own established useful life periods.
Costs were determined using a variety of estimating methods. Existing City bids, contracts, and estimates were utilized to determine costs for many of the facility components. Research was also done through discussions with vendors and contractors, comparing pricing for similar components/facilities, and by applying industry standards, such as RS Means facilities construction and renovation cost data.
RS Means data includes annual and regionally adjusted costs for approximately 11,000 completed projects in its database. RS Means has been providing cost information to the construction and facilities industry in the United States for over 70 years, and is known for its comprehensive cost data that is regularly used for estimating and project cost projections.
Once cost estimating was complete, the plan presents the information for each facility in the categories below:
1. Site Location- Site location costs include parking areas, sidewalks, landscaping and trees, irrigation, lighting, walls, fencing, signage, benches, and trash receptacles.
2. Building & Structure Exterior- Building & structure exterior costs include framing, drywall, roofing, walls, paint, stucco, windows, gates, gutters, railings, and building architectural features.
3. Building & Structure Interior- Building & structure interior costs includes elevators, cabinets, counters, office furnishings, cubicles, file systems, window shades, flooring, baseboards, drywall, paint, doors, hardware, stairwells, ceiling panels, lighting fixtures, signage, thermostats, appliances, audio-visual equipment, and alarm systems.
4. Mechanical Systems- Mechanical system costs include HVAC, ducting, boilers, cooling towers, pumps, exhaust fans, hot water heaters, and automated control systems.
5. Plumbing- Plumbing costs include sinks, faucets, dispensers, restrooms, fire suppression systems, valves, fittings, piping, insulation, vents, drinking fountains, and water filtration.
6. Electrical- Electrical costs include conduit, wiring, cables, circuits, ducts, insulation, ballasts, fixture mounts, electrical cabinets, breakers, panels, outlets, covers, and back-up generators.
7. Specialty Items- Specialty item costs include elements that are not typical for each city facility, such as solar panels, specialized systems such as the Emergency Command Center at Fire Station 410/412 and the Police Station Jail, and community features such as public art and the Fountain of Life in Town Square.
The Cathedral City Facility Restoration Plan is a comprehensive effort that provides an analysis of costs over the remaining useful life of City facilities to support long-term planning and prioritization for major component and building replacement
FISCAL IMPACT:
Implementation of the Cathedral City Facility Restoration Plan will result in an annual fiscal impact based upon the amount of funding set aside in regular City budgeting for facility restoration purposes.
ATTACHMENTS:
Cathedral City Facility Restoration Plan Presentation