City Council
MEETING DATE: 10/25/2017
TITLE:
Title
McCallum Way and 30th Avenue Pavement Rehabilitation Final Acceptance
End
FROM:
John A. Corella, P.E. - City Engineer
RECOMMENDATION:
Recommendation
Staff recommends the City Council accept the McCallum Way, CIP 8664 and 30th Avenue, CIP 8667 Pavement Rehabilitation Improvements as final; and authorize the City Manager to file a Notice of Completion with the Riverside County Recorder’s office; and authorize the release of City held retention funds to Matich Corporation upon expiration of the Notice of Completion.
Body
BACKGROUND:
Staff is requesting that the City Council accept and approve the McCallum Way, CIP 8664 and 30th Avenue, CIP 8667 Pavement Rehabilitation Improvements (Project). City Council acceptance is required to approve the Project’s final contract amount and release retention funds. Retention funds are monies earned by the Contractor that are withheld from progress payments pending satisfactory completion and final acceptance of the Project. The Project was built according to the contract terms.
City Council acceptance is also required to file the formal Notice of Completion (NOC) with the Riverside County Recorder’s office. The NOC is a written notice issued by the owner of a Project, or his/her agent, to notify concerned parties that all work on the project has been completed. This notice also sets the period, which is 30 days from the date the NOC is filed, within which concerned parties may exercise their lien rights against one another. Once the thirty day period has expired, and provided no claims or liens are received, the City can release retention funds.
DISCUSSION:
Bids for McCallum Way and 30th Avenue Pavement Rehabilitation Improvements combined Project (Project) were advertised on June 15, 2017 and opened on June 29, 2017. At the June 26, 2017 meeting, staff requested and the City Council approved, authorization for the City Manager to execute a contract with the low responsive and responsible bidder based on the June 29, 2017 bids. The low bidder was Matich Corporation and a contract was awarded in the amount of $2,464,000.
Matich began the project work on July 10, 2017 and completed all the work required within the existing Cathedral City right-of-way per specification. The Project is now ready for acceptance by City Council.
FISCAL IMPACT:
Council approved the following funding for the project:
FUND McCallum Way 30th Avenue
Gas Tax (241) $70,000 $1,608,903
Measure A (243) $70,000
AD 85-1 (341) $490,000
AD 86-5 (344) $70,000
AD 88-2 (346) $391,097
AD 88-3 (347) $100,000
AD 01-01 (349) $100,000
Totals $700,000 $2,200,000
Based on the bids from Matich Corporation, contract change orders totaling $95,936 and including inspection and testing, the final cost for each project segment is shown below.
McCallum Way $648,728
30th Avenue $1,941,208
Adequate funding is available for the project.
ATTACHMENTS:
Notice of Completion