City Council
MEETING DATE: 9/23/2015
TITLE:
Title
Date Palm Drive Street Improvements I-10 to Varner Road Final Acceptance
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FROM:
John A. Corella, City Engineer
RECOMMENDATION:
Recommendation
Staff recommends that the City Council accept the Date Palm Drive Street Improvements, CIP 8668 as final; authorize the City Manager to file Notices of Completion with the Riverside County Recorder’s office on behalf of the City Council; and authorize the release of City held retention funds to Hardy and Harper upon expiration of the Notice of Completion.
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BACKGROUND:
Staff requests that the City Council accept and approve the subject project. City Council acceptance is required to approve the project’s final contract amount and release retention funds. Retention funds are monies earned by the contractor that are withheld from progress payments pending satisfactory completion and final acceptance of the project. The project was built according to contract terms.
City Council acceptance is also required to file the formal Notice of Completion (NOC) with the Riverside County Recorder’s office. The NOC is a written notice issued by the owner of a project, or his/her agent, to notify concerned parties that all work on the project has been completed. This notice also sets the period, which is 30 days from the date the NOC is filed, within which concerned parties may exercise their lien rights against one another.
Once the thirty day period has expired, and provided no claims or liens were received, the City can release retention funds.
DISCUSSION:
The City of Cathedral City executed a construction contract with Hardy and Harper for the improvement project on June 22, 2015 for the contract bid amount of $386,165.00. Gas Tax and Coachella Valley Association of Governments (CVAG) funds in the total amount of $445,000.00 were approved for the project.
All work was performed within Cathedral City right-of-way and consisted of furnishing all work required to provide a total project, complete in place. Hardy and Harper began work on August 3, 2015 and has completed all work on the project. The project is now ready for acceptance by City Council.
FISCAL IMPACT:
Hardy and Harper bid $386,165.00 for the original project scope. One Contract Change order added $12,000 for additional import of base material. Quantity changes due to field conditions added an additional $7,899.90. The project was completed for $406,064.90. Funding for the project was from the following: SOURCE
ACCOUNT AMOUNT BUDGET
CVAG 243-8668-8802 $304,548.67 Capital
Gas Tax 241-8668-8802 $101,512.23 Capital
Because there is adequate funding to cover the additional work and quantities, additional funds are not needed for this contract. Hardy and Harper’s final invoice will be for retention funds that are available through the funding source and accounts listed above.
ATTACHMENTS:
Notice of Completion