City Council
MEETING DATE: 12/10/2015
TITLE:
Title
Corregidor Drive Street Improvements Final Acceptance
End
FROM:
John A. Corella, P.E., City Engineer
RECOMMENDATION:
Recommendation
Staff recommends the City Council accept the Corregidor Drive Street Improvements, CIP 8991 as final; authorize the City Manager to file a Notice of Completion with the Riverside County Recorder’s office on behalf of the City Council; and authorize the release of City held retention funds to Granite Construction upon expiration of the Notice of Completion
Body
BACKGROUND:
Staff is requesting that the City Council accept and approve the Corregidor Drive Street Improvements, CIP 8891 (Project). City Council acceptance is required to approve the Project’s final contract amount and release retention funds. Retention funds are monies earned by the Contractor that are withheld from progress payments pending satisfactory completion and final acceptance of the Project. The Project was built according to the contract terms.
City Council acceptance is also required to file the formal Notice of Completion (NOC) with the Riverside County Recorder’s office. The NOC is a written notice issued by the owner of a Project, or his/her agent, to notify concerned parties that all work on the project has been completed. This notice also sets the period, which is 30 days from the date the NOC is filed, within which concerned parties may exercise their lien rights against one another. Once the thirty day period has expired, and provided no claims or liens are received, the City can release retention funds.
DISCUSSION:
The City of Cathedral City executed a construction contract with Granite Construction for the Project on August 26, 2015 for the contract bid amount of $134,520.00. CDBG funds in the total amount of $200,000.00 were approved for the Project funding.
Granite Construction began the project work on November 2, 2015 and completed all the work required within the existing Cathedral City right-of-way per specification. The project is now ready for acceptance by City Council.
FISCAL IMPACT:
Granite Construction bid $134,520.00 for the original project scope. Quantity changes due to field conditions increased the contract by $17,862.00. Project inspection and testing fees added $4,865.00. The project was completed for $157,247.00. Funding for the project was from the following:
SOURCE ACCOUNT AMOUNT BUDGET
CDGB 251-8891-8802 $200,000.00 Capital
There is adequate funding to cover Granite Construction's $7,619.10 final invoice for Project retention funds, available through the funding source account listed above.
ATTACHMENTS:
Notice of Completion