City Council
MEETING DATE: 5/24/2017
TITLE:
Title
Contract Award to Eide Structures in the amount of $457,798.91 for furnishing and installing Cathedral City Whitewater River Bike Path Furnishings.
End
FROM:
John A. Corella, P.E. - City Engineer
RECOMMENDATION:
Recommendation
Staff recommends the City Council award a contract to Eide Structures in the contract bid amount of $457,798.91 to furnish and install the Cathedral City Whitewater River Bike Path Furnishings Improvements; approve a 10% contingency of $45,779.09 for unforeseen construction contingencies; approve $45,000 for plan review and permit fees, approve City construction inspection at a cost of $7,000; and materials testing services at a cost of $5,000; thereby, making the total encumbrance $560,578 for the project; and authorize the City Engineer to issue a Notice of Award and request bonds and insurance for the project; and authorize the City Manager to execute the contract documents.
Body
BACKGROUND:
The Cathedral City Whitewater River Bike Path Project (Project) is currently under construction. Prior to bidding that Project, CVAG and its respective consultants had not completed the design of the furnishings (benches, shade structures, signage, drinking fountains, etc.…) along the Project route. In order to meet Grant funding timelines, City Staff proceeded with the biding and the contracting of the Project. CVAG was aware of this delay in getting the furnishings' design completed and agreed to fund the addition of the furnishings when the design was completed and bids were received. Because of this delay, City Staff prepared bid documents for the Project furnishings and advertised for bids in December 2016. Bids were opened on January 17, 2017 and no bids were received. In accordance with Cathedral Municipal Code 3.12.125, which reads: "When no formal bids or no responsive bids are received, the purchasing officer is authorized to negotiate for written proposals". As a result, City Staff and CVAG agreed that they would solicit proposals from the current Contractor constructing the Project (CTC Concrete Paving) and a Southern California custom fabricator and installer (EIDE Structures).
DISCUSSION:
Written Proposals were received from CTC Concrete Paving and EIDE Structures. Their respective Proposals are summarized below:
CTC Concrete Paving $635,886.00
EIDE Structures $457,798.91
The proposals were evaluated by both City Staff and CVAG Staff and its respective consultants and it was determined that EIDE was the lowest responsive bidder at a contract cost of $457,798.91.
FISCAL IMPACT:
This phase of the Bike Trail Project will be 100% funded by the Coachella Valley Association of Governments (CVAG). Cathedral City will be the contracting agency only. CVAG will be invoiced for all this portion of the Project costs.
ATTACHMENTS:
Eide Structures Construction Contract.