City Council
MEETING DATE: 12/13/2017
TITLE:
Title
Purchase of "InTime" Scheduling System from InTime Solutions, Inc.
End
FROM:
Travis Walker, Police Chief
RECOMMENDATION:
Recommendation
Staff recommends the City Council approve the purchase of the timekeeping/scheduling software-program identified as InTime Scheduling System.
Body
BACKGROUND:
The Cathedral City Police Department is a full-service, municipal police department that maintains its own records-keeping related to employee work schedules, timesheet (payroll) documentation and submissions to City Finance. The department has been using at least three different scheduling and timesheet forms/formats - all of which were either created by employees or are adaptations of Excel-based, scheduling formats purchased from a vendor over 25 years ago. The employee scheduling format is rudimentary in function and provides no options other than inputting information maintained on a clipboard. The current payroll system is an equally antiquated Excel-based spreadsheet, manually-populated and saved to a drive or "hard copy".
The Cathedral City Police Department requires an updated, progressive "workforce scheduling application" that will address the topics of improving uniformity of staff schedules/attendance policies, decreasing input-time spent on staff schedules and bi-weekly payroll submissions while monitoring and controlling overtime usage. A product that is a "correct-fit" will be adaptable with existing technology infrastructures, while being able to integrate with the payroll module of the Enterprise Resource Planning System (ERP), recently approved for purchase by City Council.
DISCUSSION:
The Cathedral City Police Department has fully researched InTime Solutions, Inc. along with the Scheduling Application/System proposal. InTime has designed, manufactured and distributed custom-built applications and services for Public Safety organizations (such as Cal Fire, San Bernardi...
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