City Council
MEETING DATE: 11/12/2014
TITLE:
Title
Ramon Road Median Landscape Improvement Project Final Acceptance
End
FROM:
Pat Milos, Community Development Director
RECOMMENDATION:
Recommendation
Staff recommends that the City Council:
1. Accept the Ramon Road Median Landscape Improvements, CIP 8902 as final;
2. Authorize the City Manager to file Notices of Completion with the Riverside County Recorder's office on behalf of the City Council;
3. Authorize the release of City held retention funds to Conserve Landcare upon expiration of the Notice of Completion.
Body
BACKGROUND:
On June 11, Council authorized $264,000 for irrigation and landscape improvements for the medians on Ramon Road. Included in the authorization was $75,000 for lighting improvements. Unanticipated costs, including installation of new conduits to provide electricity to illuminate the public art pedestals, purchase and install fourteen (14) additional lights and install three new meter cabinets increased the cost of the lighting improvements and on October 10, 2014, Council increased the authorization to $310,000.00. Conserve Landcare completed the construction project for a cost of $276,963.35.
DISCUSSION:
Staff requests City Council accept and approve the subject project. City Council acceptance is required to approve the project's final contract amount and release retention funds. Retention funds are monies earned by the contractor that are withheld from progress payments pending satisfactory completion and final acceptance of the project. The project was built according to contract terms.
City Council acceptance is also required to file the formal Notice of Completion (NOC) with the Riverside County Recorder's office. The NOC is a written notice issued by the owner of a project, or his/her agent, to notify concerned parties that all work on the project has been completed. This notice also sets the period, which is 30 days from the date ...
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