City Council
MEETING DATE: 7/22/2015
TITLE:
Title
Extension of the Materials Testing contract with Landmark Consultants and the Survey Services contract with MSA Consulting
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FROM:
Pat Milos, Community Development Director
RECOMMENDATION:
Recommendation
Staff recommends the City Council authorize extension of the Professional Services Agreements with Landmark Consultants and MSA Consulting through June 30, 2016
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BACKGROUND:
Having professional service firms available to provide as-needed services allows staff to schedule services only as required for a specific project, resulting in lower costs and more useable data. The two firms have each invoiced less than $12,000 annually for these services. Since most of the services were grant eligible, City costs are minimal.
DISCUSSION:
Landmark Consultants and MSA Consulting have been providing as-needed services for CIP projects for the last two years. Extending their contracts through June 30, 2016 will allow staff to continue working with the same contractors through the life of existing projects such as Date Palm Drive I-10 to Varner Road and the Ortega Road Sidewalk, Safe Routes to Schools projects.
Since this extension will be the third year for these contracts, new RFP's will be issued in 2016 for services in fiscal year 2017 to re-establish the competitive process for these services.
FISCAL IMPACT:
Using the hourly rates and unit prices from the existing agreements, staff will negotiate Task Orders for each type of service required for a project. Many Task Orders will be grant eligible, others will be funded by local share moneys. Total costs and funding sources for Task Orders prepared under the as-needed contracts will be identified and approval from Finance will be obtained prior to issuance of a Notice to Proceed.
ATTACHMENTS:
None